Receptionist / Admin
Our client based in Durban is seeking to appoint a Receptionist / Administrator
- Answering and routing phone calls
- Taking down messages & forwarding to relevant person
- Welcoming visitors/clients & directing to relevant person (meetings/customers requesting quotes/suppliers)
- Mailing of documents/samples to clients
- Receiving packages/samples for staff
- Provide administrative support to all team members as necessary
- Handling office correspondence
- Maintaining office supplies(stationery/paper/toners/groceries)
- Maintaining reception area
- Performing various other clerical tasks (transcribing & filing)
- Time keeping for staff members
- Assisting with booking in vehicles for services/repairs
- Book medicals for staff & subcontractors
- Arranging courier to CPT & JHB
- Capture stock for the monthly stock take
- Assist with ordering uniforms for admin & factory staff
- Receive invoices & capturing on Sage
- Ensure invoices are matched against requisitions, purchase orders
- Ensure requisitions, purchase orders and invoices are properly authorized
- Ensure the correct GL account & vendor account is utilised when processing invoices
- Ensure that the correct VAT is applied to invoices.
- Timeous follow up on all queries.
- File all invoices to send to accounts for payment
- Ensure invoices are accurately captured on Sage daily.
- Receive and check all payment requisitions
- Deal with queries from creditors and staff regarding payments.
- Every fortnight payments to subcontractors.
