Property Administrator| Umhlanga Durban
Property Administrator
We are seeking a highly organised and detail-oriented Property Administrator to support the efficient management of property portfolios. This role involves lease administration, tenant account management, arrears control, and general property administration.
Key Responsibilities
Tenant Administration
Maintain and update tenant information on systems
Prepare and manage tenant statements, billing, and reconciliations
Allocate receipts and manage debit runs and debit orders
Handle tenant queries and resolve account discrepancies
Process tenant turnover data and manage rental calculations
Finalise vacated tenant accounts and deposit refunds
Lease Administration
Assist with lease documentation, including drafting offers to lease
Process credit checks and required compliance documentation
Capture and update lease details on systems and registers
Distribute leases and follow up on outstanding signatures
Liaise with internal departments on leasing matters
Arrears Management
Monitor outstanding balances and follow up on overdue accounts
Update arrears reports and support credit control processes
Prepare documentation for escalation where required
Property Administration
Maintain accurate property and unit records
Process utility, municipal, and other property-related invoices
Perform account reconciliations
Manage parking allocations and access records
Assist with monthly reporting and annual increases
Requirements
Minimum 5 years’ experience in a Property Administrator or similar role
Strong knowledge of property leasing and financial processes
Experience with property management systems (e.g. PIMS, MDA)
Proficiency in Microsoft Office
Strong customer service background
Key Skills & Competencies
Excellent communication and interpersonal skills
Strong attention to detail and numerical accuracy
Ability to manage multiple deadlines effectively
Professional, proactive, and self-motivated
Strong organisational and time management skills
Ability to build and maintain professional relationships with tenants
Salary is up to R30 000 CTC PM DOE
To apply please email rose@proappoint.co.za
Only shortlisted candidates will be contacted
