Procurement Officer
Position Summary:
We are seeking an experienced and highly organised Procurement Officer to manage the sourcing, purchasing, and supply of materials required for our glass and aluminium manufacturing and installation operations. The successful candidate will ensure that all materials are procured at the best possible price, quality, and delivery time while maintaining strong supplier relationships and ensuring uninterrupted production.
The ideal candidate will have experience within the glass and aluminium industry and possess excellent negotiation, planning, and inventory management skills.
Key Responsibilities
Procurement & Purchasing
- Source and procure aluminium profiles, glass, hardware, sealants, gaskets, accessories, consumables, and other production materials.
- Obtain quotations and negotiate pricing, payment terms, delivery schedules, and supplier agreements.
- Issue purchase orders accurately and ensure timely delivery of materials.
- Monitor supplier performance and resolve supply-related issues.
- Develop and maintain a reliable supplier network.
Supplier Management
- Build and maintain strong relationships with suppliers.
- Conduct supplier evaluations based on pricing, quality, delivery performance, and service.
- Identify alternative suppliers to reduce procurement risks.
- Negotiate annual pricing agreements where applicable.
Inventory & Stock Control
- Monitor stock levels to ensure production requirements are met.
- Prevent stock shortages and overstocking.
- Work closely with stores personnel to maintain accurate inventory records.
- Assist with regular stock takes and inventory reconciliations.
Production & Operations Support
- Liaise daily with production, planning, and installation teams to ensure material availability.
- Ensure urgent procurement requirements are addressed promptly.
- Monitor lead times and communicate potential delays to management.
- Coordinate deliveries to meet project deadlines.
Cost Control
- Identify cost-saving opportunities without compromising quality.
- Monitor procurement expenditure against budget.
- Analyse purchasing trends and recommend improvements.
Administration
- Maintain accurate procurement records and supplier documentation.
- Ensure purchase orders, invoices, and delivery notes are correctly processed.
- Prepare procurement reports for management.
- Ensure compliance with company procurement policies.
Compliance
- Ensure procurement activities comply with company procedures.
- Maintain ethical procurement standards.
- Ensure suppliers meet quality, environmental, and safety requirements.
Required Skills & Competencies
- Strong negotiation and supplier management skills.
- Excellent planning and organisational ability.
- High attention to detail.
- Strong analytical and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
- Excellent communication and interpersonal skills.
- Commercial awareness and sound business judgement.
- Proficient in Microsoft Excel and procurement/ERP systems.
- Ability to multitask and prioritise effectively.
Essential Requirements
- Minimum 5 years’ procurement experience, preferably within the glass, aluminium, manufacturing, or construction industry.
- Strong knowledge of aluminium systems, glass products, hardware, and related materials.
- Experience sourcing local and imported products.
- Understanding of inventory management and stock control.
- Experience negotiating supplier contracts and pricing.
- Valid driver’s licence.
Preferred Qualifications
- Diploma or Degree in Supply Chain Management, Procurement, Logistics, Business Management, or a related field.
- CIPS or other procurement qualification (advantageous).
Key Performance Indicators (KPIs)
- Material availability to support production.
- Cost savings achieved through procurement.
- Supplier on-time delivery performance.
- Inventory accuracy and stock availability.
- Reduction in stock shortages and emergency purchases.
- Purchase order accuracy.
- Supplier quality performance.
- Budget adherence.
- Procurement lead times.
