Operation Supervisor – Port Elizabeth

Operation Supervisor – Port Elizabeth

Management
Eastern Cape
Operations Supervisor – PE
 
The purpose of the Operation Supervisor is to ensure all activities with regards to the smooth functioning of the branch are carried out effectively and accurately.
 
Administration
    • Ensure all stock is accurately forecasted and submitted each monthly
    • Create extra stock planning requirements account on Axapta
    • Create extra stock journal Weekly  (Every Monday)
    • Follow up on ETA for imported products
    • Ensure all products received are correctly allocated and is in accordance with the delivery note
    • Ensure all temporary staff are registered with the labour brokers
    • All temp timesheets must be signed off and the relevant documents sent to the labour broker for payment  
Sales
    • Receive orders    
    • Check prices    
    • Request price changes from customer or price change from head office  
    • Do picking list     
    • Maintain FIFO as per Axapta  
    • After picking notify client of shortages  
    • Take document to delivered status
    • Place price variances on log
    • Supply technical information to customers
    • Double check stock on receipt
Financials
    • Process credit notes for items returned
    • Ensure appropriate documentation is raised and relevant signatures obtained
    • Ensure pricing of product are accurately obtained from the relevant sales person for the customer
    • Ensure necessary documentation is requested for proof of the price change
    • Appropriate emails must be sent to Head Office for price to be updated on the system.
    • Ensure the customers invoice has the correct pricing
    • Ensure all Purchase Orders are created and delivery note completed for orders on Axapta
 
Stock Management
    • Compile delivery/collection list and double check physical pulled
    • Do picking list for stock to be pulled on arrival of truck  
    • Compile delivery/collection list and double check physical pulled
    • Monitor / Check stock coming in from NDC & INTER BRANCH
    • Process variances on Axapta    
    • Compile form & submit to ND
    • Ensure all expired stock is quarantined in a designated area for easy access to be sold
    • FIFO process must be used in the warehouse
    • Ensure all pre- counts for stock take are done accurately and effectively
    • Ensure all physical stock for picking lists are removed prior to stock count
    • Quarantine all items not to be counted at the stock take and mark appropriately
    • Ensure counting teams are set up to participate in the stock take
    • Must send out notifications to all relevant stakeholders to advise them of the stock take
    • Ensure all manual information is captured correctly on the system
    • Ensure Axapta information is complete for the stock count
    • Goods that are returned must be moved back to the main warehouse
    • Load or off-load with forklift when needed
    • Journal products received into Axapta
 
Purchase Orders
    • Create purchase orders before collection were possible
    • On receipt of costing from head office, finalize on Axapta
    • Complete delivery note
    • Attach proof documents and sign off
    • Send to Regional Manager for final signature
    • Bigfoot
    • Criterion
    • Afrox
 
 
Reports
    • Will be required to compile a list of the following reports :
    • Reserved stock and Back orders
    • Red Warehouse Stock on hand
    • EHS Report
    • Open/ Closing Reports from Atlas
 
General
    • Undertakes such additional duties which may from time to time be assigned to the Employee in the discharge of his / her duties.
    • Must ensure that a safe environment is maintained at all times by highlighting any problems to management
    • Follow the health and safety and the company’s disciplinary process and its policies
    • To ensure that a correct and proper image of the Company is maintained at all times.