Finance Administrator – Umhlanga

0

Finance Administrator – Umhlanga

Finance and Accounting

    • Accurate and complete recording of financial transactions for relevant Group companies.
    • Ensure proper filing and recording of all financial documents.
    • Engage with various stakeholders and actively participate in the enhancement of the Finance function.
    • Adhere to financial reporting calendar
    • Prepare and post receipts, purchase orders, invoices, refund and other standard bookkeeping tasks.
    • Ensure timely and efficient retention/ filing of all financial documents within a reasonable time frame (24hrs)
    • Prepare and manage Accounts Receivable and Accounts Payable.
    • Liaise with Commercial and Legal departments to ensure accurate record keeping with regards to SOF’s, COA’s, cancellations and amendments.
    • Preparation of the monthly invoicing and distribution to customers for all Borwood Entities.
    • Preparation of customer credit notes for review and processing.
    • Follow up of all outstanding debts and assist with the collection of outstanding monies weekly and provide feedback to management.
    • Maintenance, allocations and reconciliation of the relevant cashbooks.
    • Accurately record all supplier invoices and ensure the allocations to the correct General Ledger account and Tracking Category.
    • Follow up of all outstanding purchase orders.
    • Prepare supplier reconciliations for review, authorisation and payment.
    • Inform Enterprise and Global Sourcing teams of billing changes that do not align with SCM.
    • Preparation of supplier lnterco analysis, including circuits, NRC’s.
    • Liaise with customers and suppliers on all queries and escalate timeously, where required.
    • Review and process customer and supplier cancellations.
    • Creation of new customers and supplier on Xero.
    • Verifying of new vendor banking details telephonically prior to loading on the bank system.
    • Creation of purchase order approval packs for ad hoc finance charges.
    • Adhere to all agreed financial reporting deadlines and tasks. Ensure adherence to all internal policies and procedures.
    • Reconcile credit card transactions to general ledger and analysis of expenses.
    • Responsible for petty cash control, maintenance, record keeping and reconciling.
    • Preparation of VAT for Borwood Technologies, Borwood Limited and Borwood Solutions.
    • Assist with company audit tasks (as required).
    • Attend to various reports/schedules whether scheduled or ad hoc.
    • Assist with compliance related queries as required.
    • Manage the accounts mailbox and electronic filing of items into the relevant folder on the Finance drive
General
    • Maintains confidentiality and discretion on all matters, without exception.
    • Work with team members to be an effective and cohesive Commercial team.
    • Drive and support the Groups culture and business ethics.
    • Liaise with managerial staff and other colleagues.
    • Work both individually and as part of a team where appropriate, taking ownership of tasks and ensuring accountability for all deliverables.
    • Fulfil any training and/or examination requirements as per the Company’s skills and certification matrix.
    • Be willing to carry out or assist with such tasks as may be required to fulfil the role, or as reasonably requested.
    • Regularly familiarise yourself with the Company’s portfolio of Products and Services, Customers, Suppliers and internal Procedures.
    • Be a professional and courteous representative for the Company at all times.
    • Encourage and promote a positive and professional working environment at all times.
 
Key Relationships
    • Build and maintain a professional, supportive and friendly relationship with all personnel across the Borwood group and all departments.
    • Engage with customers, suppliers, contractors and/or third-party individuals and companies in a professional, efficient and respectful manner.
Requirements
    • 3+ years of proven work experience in a financial administrator, debtors and creditors administrator, or similar role.
    • Experience working in group or multi-entity environments is advantageous.
    • Exposure to technology-enabled or data-driven organisations.
    • Experience in Forex and foreign transactions.
    • Highly proficient in Microsoft Excel and Outlook and competent in other Microsoft Office apps.
    • Degree in Finance, Accounting, Economics, preferred.
    • Knowledge and experience with various financial applications (Xero preferred).
    • Personal Skills/Competencies Require
    • Able to demonstrate a positive attitude and can-do approach to the role, company and colleagues.
    • Self-motivated, the ability to carry out daily responsibilities with minimal supervision.
    • Excellent verbal and written communication skills.
    • Process driven ensuring working processes are in place and adhered to
    • Strong attention to detail is imperative.
    • High work standards and ethics offering performance above average for all duties and responsibilities assigned.
    • Effective time management and the ability to meet agreed deadlines.
    • Demonstrate responsibility and accountability for all tasks.
    • Commitment to working with shared leadership and in cross-functional teams.