Executive PA – Pietermaritzburg

Our client based in PMB who are looking for an Exceptional Personal Assistant.

Primary Duties

Company Cadence:

Set up reporting routines in the cadence calendar

Confirm participant availability. Book the time slots in the calendars

Communicate with the relevant managers to ensure they are prepared in advance of their presentations.

Retrieve all reports after the presentation and file them (in Teams)

Take minutes of the meetings and track open points

Edit report templates as required

Communication Sessions

Schedule Management and companywide communication sessions

Prepare venues as required, incl catering, seating, AV, etc

Prepare agenda

Prepare awards (ME, Sports, CEO’s award etc)

Prepare/compile presentations. Edit as necessary to ensure professionalism.

Ensure presenters are adequately prepared

Media

Create and maintain social media feeds (with support from graphic designer)

Take photographs within the factories and at events and social projects. Publish.

Ensure signage and branding are maintained throughout the company.

Update website regularly.

Office Management

Responsible for housekeeping in the head office

Catering as and when required

Ensure the office is a light, bright, welcoming environment always.

Ad-hoc

Personal tasks and duties required as requested by the CEO

Tools

MS Suite (Teams, PowerPoint, Word, Excel)

SharePoint (basic)

Publisher (basic)

Strong internet search skills

Bachelors degree preferred

Three to five years experience in a similar role

NB: Must have own car and drivers license.

Half-day will be considered

12-month contract

Salary R25 000CTC

Email angela@proappoint.co.za