Our client (well established break bulk hauliers) is looking for a dynamic, well experienced Contracts Manager to join their team.
Planning in conjunction with the operations team to ensure that the deliverables of the contracts and all projects/tasks provide all details necessary for the team to deliver without delays.
Ensure procurement and reconciliation of materials is carried out in accordance with Company procedures to best value and to prevent delays.
Ensure the operations team complies with all contract terms, including the Company’s commercial policies and procedures.
Attend all requisite meetings and provide feedback and best business practice of execution.
Produce, discuss and analyse progress reports, updated costs and forecasts.
Implement the risk management process, review risk register and check risk controls.
Ensure weekly review of progress, budget resources and forward planning are carried out.
Attend internal and external meetings and ensure the production of accurate records of any discussions and actions and circulate and discuss all minutes.
Ensure timely management of all tasks and ensure completion.
Measure performance of the contract by the successful completion of each order, in light of on time delivery, driving hours, rest periods, driving behaviour.
Conduct Performance Reviews and evaluate contractual performance on a regular basis.
Coach and provide feedback on possible areas that can be developed or rectified.
Correct performance when required and discuss problem areas and discuss possible actions that can be undertaken.
Ensure effective record keeping by maintaining files for each driver’s performance and routes.
Ensure optimal staff structure at all times in terms of recruitment, succession, development, and employment equity targets.
Ensure proper development of staff in view of compliance training needs and succession purposes.
Manage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly, and that corrective action is taken if required.
Oversee and ensure that HSE-related documents are kept up to date and undertake site inspections, ensuring that audits and reports are produced, liaising with the necessary parties. Customer relations: Build and maintain relationships with both the client and external customers Chair and lead meetings with the customer and report on progress to date
Ensure that works are carried out in a manner which minimises community impact.
Adherence to all deadlines set and objectives.
Mitigate risks against people & physical assets and ensure consistent application of the risk management policy across the contract.
Implementing, reinforcing and manage SHEQ initiatives and controls.
Develop and maintain procedures which relate to day-to-day operational requirements.
Vehicle downtime is monitored, controlled, and kept to a minimum.
Monitor fleet constantly to ensure Vehicle, driver and product security, Optimal usage of fuel, and No unnecessary route deviation.
Ensure adherence to procedures pertaining to:
Loading and offloading procedures (as per client requirements)
Safety and security standards
Optimal allocations of vehicles and staff
Timeous vehicle inspection
Identify, implement, and maintain site/ depot specific requirements as per legislation, policy and customer requirements.
Manage and control vehicle hire and maintenance.
Monitor and Manage costs
Undertake accurate and timeous forecasting.
Report weekly on projects contract revenue, and kilometres
Monitor and reconcile daily kilometres travelled and fuel
Rectify problematic vehicle or drivers.
Report on performance of the contact on a weekly/monthly basis
Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording.
Manage day to day relationship with client and attend regular client liaison meetings.
Ensuring operations administration is processed accurately and timeously.
Ensure that planning is conducted daily to ensure that vehicle availability correspond with the system allocation and the allocated orders.
Effective management of human resources 40. Effective Performance management