Company Secretary
Location: Glen Anil, Durban
Contract Type: Full-time
Working Hours: 08:00 AM – 17:00 PM, Monday to Friday, with flexibility as required
The Company Secretary, Executive Assistant plays a key governance and administrative role, ensuring the efficient management of the company’s statutory and regulatory obligations. The position supports the Board of Directors by coordinating meetings, maintaining corporate records, preparing statutory filings, and facilitating effective communication between the board, management, and stakeholders. The role requires discretion, precision, and exceptional organizational and compliance-focused skills.
Qualifications & Experience
3+ years’ experience in an Executive Assistant, or legal support role.
Proven experience managing complex schedules and overseeing contracts.
Key Responsibilities
1. Administrative Support
Manage and maintain diaries, scheduling appointments, meetings, and travel.
Handle incoming communications.
Prepare reports, presentations, and briefing documents.
Maintain confidential filing systems (digital and paper-based).
2. Communication & Coordination
Act as the primary point of contact between the employer and internal/external
stakeholders.
Draft, proofread, and edit correspondence and documents.
Coordinate with teams, vendors, and clients to ensure timely execution of projects and commitments.
3. Travel & Logistics
Organize complex domestic and international travel itineraries (flights, hotels,
transfers, visas).
Prepare travel packs, including meeting schedules and background materials.
Manage expenses, reimbursements, and budgets related to travel and hospitality.
4. Personal & Lifestyle Support (if applicable)
Manage household schedules, staff, and service providers.
Handle personal errands, appointments, and event planning.
Coordinate personal projects, such as property management or family travel.
5. Office & Project Management
Liaise with suppliers and contractors to ensure efficient office operations.
Support the planning and execution of events, off-sites, or conferences.
Track project milestones and ensure deadlines are met.
6. Legal Support
Providing legal advice on contracts and legal matters pertaining to the executive
board.
Overseeing compliance and adherence of administration for the executives.
Support the executive in overseeing legal documentation and coordinating
amendments to contracts where appliable.
Salary up to 35k CTC based on experience.
Consultant – Angela
