BOOKKEEPING SUPERVISOR – CAPE TOWN

 Experience

• Mature candidate with 3-5 years’ experience as a bookkeeper/team leader/senior bookkeeper/supervisor/manager.
• Experience dealing with SARS and other related registration offices.
• Excellent level of understanding of accounting software programs.

 

Education

• Degree/diploma/certificate in accounting
• Training and experience in income tax, financial statements, audit.
• Matric (compulsory).
• Valid Driver’s Licence and have own transport advantageous

SUPERVISION OF TEAM PERFORMANCE  

• Clearly explain tasks to bookkeepers, assisting in their roles and accountabilities.
• Maintain a positive team dynamic.
• Put appropriate strategies in place to restore a positive team dynamic.
• Identify any negative team dynamic issues before they impact on performance.
• Provide ongoing feedback to team members on their performance and work standard.
• Undertake formal performance appraisal process annually, identify development requirements.
• Feedback timeously to the director/senior on progress and if their intervention is required. All team members are clear on what is expected of them and where to obtain resources/support.
• All members of team are completing work to a high standard on time.
• Team members provide positive feedback that they enjoy in the team, and for the firm.
• All team members receive ongoing feedback about their performance and work standard.
• Team is formally appraised annually.
• All team members have current personal development plans, and are supported in completing their plan’s activities.  

 

  

BOOKKEEPING  

• Ensure bookkeeping/processing is completed for all bank accounts, invoicing, debtors and suppliers per the relevant client briefing, within budget assigned for specific client.
• Complete and balance bank reconciliations for all bank and investment accounts monthly.
• Complete bookkeeping/processing within one week of receiving the information from client. Accurate and complete records are kept up to date on weekly/monthly basis.
• Reviewer will not find unprocessed information.
• Budgeted hours are not exceeded.  
• Process general journals required per allocated client per client brief to ensure client information is up to date, this includes depreciation and relevant tax provisions.
• Process journals for bad debts. Accurate and complete records are kept up to date on weekly/monthly basis.
• Reviewer will not find unprocessed information.
• Review income statement and balance sheet for reasonableness and alignment with monthly trends.
• Identify if there are missing items not processed which should have been processed such as rent, interest, salaries, telephone and enquire from the client whether they have been paid or not.
• Investigate and identify if there is something out of the ordinary and report the difference to the director.  Minimal queries from reviewer (less than 3)
• The client has no queries on his management accounts about misprocessed or unprocessed items.
• Complete checklist for respective clients to ensure all items per client brief have been completed and internal deadlines met.   
• Report completed processing to director for review after self-review and team review.  
• Bookkeeping checklist for all processing clients kept, ensuring everything is completed before review, to ensure completeness and minimal queries or follow up.
• Send management accounts for allocated client portfolio to the client by latest 30/31st of the month (earlier if specific agreement with client exists per client briefing).  
• Keep within budgeted hours for the month for client including time spent answering queries. Budgeted hours are not exceeded, client deadlines met.
• Review allocated review work for allocated colleague and report any errors discovered to director. Checking if all information is correctly saved compared to previous months.
• Complete the VAT form on e-filing.
• Obtain client approval for the VAT amount and their acceptance.
• Once client approval is obtained, file the VAT return on e-filing and Xero (or other programme) and raise the payment for approval.
• If VAT filing and payment is raised on last or second to last day of the month, phone client to confirm payment is loaded and ready for release.  All VAT returns filled and paid on time.
• Communicate completion of monthly bookkeeping, completion and filing of VAT return and submission of management accounts to supervisor and admin department on the day this is completed. Admin will know the progress on bookkeeping on a regular basis.

  

MONTHLY TRIAL BALANCE  

• Ensure bank accounts, petty cash, sales and purchase ledgers are reconciled. Reconciliation reports completed accurately and in a timely manner.  

 

PAYROLL

• Complete payroll processing for allocated portfolio of clients, according to information received and client briefing.
• Follow the standard checklist. Need to follow up on information needed and be saved in the payroll folder.
• Payroll is processed accurately, within deadline and with no client queries thereon.   
• Inform the reviewer that the completed payroll is ready for review, after self-review, team review and EMP return loaded it must be sent for review.
• Save all applicable reports. All information should be saved e.g. payslips and EMP from system.
• Ensure EMP201 agrees to client approved payroll.
• File payroll once payroll is approved and reviewed. Load the respective payment and inform the client via email and telephonically to request approval.
• Communicate filed return to admin.  
• Any adjustments to SARS allocations to be done promptly so the tax account is up to date. Client owes no monies to SARS.

 

TAXATION  

• Prepare working papers and tax returns on e-filing for basic tax returns for individuals following tax checklist.
• Ensure there is supporting third party confirmations for all items on the workings and in the return. Work papers and checklists completed accurately and in a timely manner.