Marketing Assistant / PA
Our client in the Shipping Industry has a vacancy for a Marketing Assistant / PA in their Durban Office.
Core Knowledge & Skills:
- Matric plus 5 years shipping experience
- Relevant shipping courses
- Fully computer literate – MS Office, Excel, Word, Outlook and Powerpoint
- Knowledge of restrictions at various Ports and commodities
- Minimum 5 years in similar position to Senior Executive Director
INTERNAL MARKETING ASSISTANT DUTIES:
- Bookings for all trades
- Daily updating of EDI, importing of vessel files 3 times a day which is downloaded into Dinamix
- Telesales on a daily basis
- Canvassing for both import/exports bound cargoes
- Obtain KYC documentation, with proof of ID/SARS documents/Proof of Residence/Company details in order to create new customer on both LMS and Dynamics
- Application for acceptance of hazardous cargo/special equipment and stowage requests. Update LMS addon to obtain DG certificates.
- Correct ISO tank types to be updated in Dynamics when booking is firm.
- Application for detention and demurrage requests
- Updating of export client stats for all trades
- Monitoring of tonnages for each service on a daily basis
- Export RFA’s and Free time for all shipments to be done and approved prior vessel ETD
- Monitoring of vessels tonnage on a daily basis. To maintain allocation. If additional space/tonnage required has to be requested from other branches.
- Freight collect shipments – send eMail to respective POD for acceptance.
- Negotiate and quote freight rates upon approval and send to clients when Reps are not in the office
- Assist both import and export clients with queries and transshipment details on both import/export legs
- Assist with submitting surveys for new trades or enquiries.
- Advise clients of all new increases of rates/BAF/surcharges/LSR/PSS etc.
- Assist with cocktail function if held in Durban
- Calendars/gifts – collate and arrange distribution to all branches & stock take of gifts
- General typing and filing
- Prepare Capman/tonnage report daily.
- Attend weekly marketing sales meeting. Assist with Compiling weekly sales meeting minutes.
- Ensure and push the booking through the use of e-service and intra.
- Prepare e-service report and submit to Regional Office every Friday.
- Capture both import and export stats.
PA TO MD DUTIES:
- Assist MD with all matters relating to Organisational affairs.
- Arranging travel, domestic, international flights, accommodation, and car hire for all branches, reconcile travel statements at month end.
- Arrange Visas if required
- Take minutes of managers meeting
- Typing of letters, emails.
- Organise marketing conference, take Minutes at Conference, arrange gifts/transport and accommodation.
- Assist MD with BOD Meeting booklets / take Minutes at BOD Meeting
- Compile and submit subsistence Report to HR for any local/ overseas travel by staff monthly.
- Prepare petrol limit Report on a monthly basis.
