Accountant – Westville

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Accountant – Westville

Finance and Accounting
KZN

 
    • Investigates unusual entries and obtains necessary support in order to correct capture the entry in the financial system.
    • Escalates any indications of fraud  
    • Accurately and correctly captures transactions in sufficient detail in the financial system.
    • Prepares bank reconciliations for review and makes necessary corrections as required.
    • Validates all operational data by performing sense checks over the figures provided by operations.
    • Assesses the validity of documentation for billing purposes (i.e. all the necessary documentation has been correctly filled)
    • Raises and addresses queries with the necessary employees in the organization in order to obtain the correct documentation.
    • Create tax invoice on the billing system
    • Ensures the customers details are correct
    • Ensures all requirements of the VAT act are fulfilled by the invoice.
    • Correctly and accurately allocates receipts from debtors against outstanding invoices
    • Prepares debtors statement on a timely basis  
    • Collates outstanding invoices and debtor statements for distribution
    • Verifies the statement is for the correct period
    • Receives and administrates the resolution of debtor queries
    • Prepares necessary documentation in support of credit notes to be passed.
    • Monitors debt outside payment terms.
    • Makes the relevant enquiries for non-payment and assesses these reasons for validity.
    • Initiates necessary blocks to recover debt.
    • Assesses the validity of the invoices to the requirements of a VAT invoice as defined in the Act and seeks to have the detail corrected (with the assistance of the administration officer)
    • Verifies the validity of the invoice by matching to appropriate supporting documentation (i.e. monthly recurrent expenditure to contracts, ad-hoc expenditure to approved purchase orders, vendor commissions to approved commission workings spreadsheets etc.)
    • Verifies the invoice has not been presented and paid to prevent duplicated payment
    • Performs casts and extensions on all invoices (manual and automated) to verify arithmetic accuracy.
    • Processes invoices through the financial system ensuring details are accurately to the relevant cost codes
    • Ensures the correct processing of VAT on invoices.
    • Processes invoices on a timely basis
    • Prepares creditor reconciliations of the creditor’s statement to the financial system and seeks to reconcile all reconciling items prior to payment.
    • Prepares and maintains an accurate Creditors age analysis for use in the monthly reporting pack.
    • Accurately loads creditor details onto the banking platform using a banking letter or cancelled cheque as support.
    • Compares and verifies banking details on the invoice to the banking platform and resolves all differences (with the assistance of the administration officer)
    • Prepares lead sheet and loads the payment batch onto the banking platform to be checked and released.
    • Retains all supporting documentation and files in an organized and systematic manner.
    • Prints final proof of payments and creates an electronic payment to evidence payment was made with the requisite authority.
    • Verify, allocate, post and reconcile accounts payable and receivable
    • Produce error-free accounting reports and present their results
    • Analyze financial information and summarize financial status
    • Spot errors and suggest ways to improve efficiency and spending
    • Review and recommend modifications to accounting systems and procedures
    • Manage accounting assistants and bookkeepers
    • Participate in financial standards setting and in forecast process
    • Provide input into the department’s goal setting process
    • Prepare financial statements and produce budget according to schedule
    • Assist with tax audits and tax returns
    • Direct internal and external audits to ensure compliance
    • Plan, assign and review staff’s work
    • Support month-end and year-end close process
    • Develop and document business processes and accounting policies to maintain and strengthen internal controls
    • Ensure compliance with GAAP principles
    • Liaise with our Financial Manager and Accounting Manager to improve financial procedures