Commercial Administrator

uMhlanga, Durban

The Commercial Administrator will provide comprehensive administrative support to the Legal department.

  • Provide effective and efficient administrative support to the Legal department, and provide such other general support to the wider Commercial team as may be required.
  • Maintain the legal department’s database and filing system for customer and supplier agreements, and onboarding documents, updated on a daily basis.
  • Administer the naming convention for Customer and Supplier documents, ensuring that each is issued with a unique code within the parameters set out in the Document Workflow policy.
  • Administer customer and supplier onboarding, liaising with the Legal and Delivery teams as required, as well as with external stakeholders.
  • Liaise with Sales and Solutions Architecture on the progress of review and signature of documents by external parties, and maintain a tracker for this.
  • Process internal queries regarding the status of agreements or compliance matters.
  • Provide administrative assistance with Customer documents, including Service Order Forms, Non-Disclosure Agreements, Master Service Agreements.
  • Provide administrative assistance with Supplier documents, including Master Service Agreements, order forms, Non-Disclosure Agreements, credit applications and requests for onboarding documents.
  • In conjunction with Delivery, manage a tracker of all signed customer and supplier agreements and ensure that termination, renewal, price increase and other key dates are notified timeously to the relevant internal stakeholders.
  • Liaise with Delivery to ensure that Legal has access to a maintained list of Service Commencement Dates for Customer and Supplier services.
  • Assist in developing, maintaining and providing all supporting documentation and schedules in accordance the requirements of a customer or supplier document.
  • Assisting with legal research and document review as requested by the legal team

Necessary Experience and/or Qualification

  • Appropriate Diploma /Certificate @ NQF Level 6 or equivalent
  • 3 – 5 years’ experience within a commercial/ similar environment
  • Excellent computer skills
  • Secretarial administration experience
  • General Office Administration experience

Please send your CV to Adrian.